The 48-Hour Seat · emergency AI Bookkeeper
Your bookkeeper just quit. Invoices still have to go out Friday.
We’ll have an AI Bookkeeper categorizing transactions, sending invoices and chasing the first two notices in 48 hours. No resume, no ramp-up, month-to-month.
Start the 48-hour clock: book a 20-min call Or call (704) 741-3141 nowThat number is answered by our AI Front Desk. Interview it. If our AI can’t handle you on the phone, don’t trust it with your books.
Why the day someone quits is the worst day to start hiring
Unsent invoices are interest-free loans to your customers. A two-week gap in billing typically pushes 30+ days of cash out by a month.
Nobody knows the categorization rules but the person who left. That knowledge walked out with them.
A bookkeeper hire takes 4–8 weeks and the good ones are already employed.
What to do in the next 72 hours
Whether or not you call us. This is the checklist we walk owners through.
- TodayGet the logins: bank, accounting software, invoicing. If they were only in the bookkeeper’s head, reset them today.
- TodayPull the open receivables list. That’s the money at risk this month.
- TomorrowExport the last 90 days of categorized transactions. The AI learns your rules from that history.
- Day 2Go live. Invoices out, notices scheduled, reconciliation running.
- Week 2Review the exception list with us. Anything the AI flagged is where your old rules were fuzzy.
What the AI Bookkeeper does from day two
- Categorizes every transaction against your chart of accounts, daily.
- Generates and sends invoices from completed jobs, estimates or your job system.
- Sends the first and second past-due notices automatically; flags the third for you.
- Reconciles bank and card feeds and flags anything it can’t match.
- Produces a weekly cash and receivables summary you can read in two minutes.
- Hands off cleanly to your CPA at month end.
Your real options this week
| Option | Live in | Does the work, or holds the fort? | Cost | When you hire a human |
|---|---|---|---|---|
| Rush-hire a replacement | 4–8 weeks | Does the work, after training | $70,807/yr loaded + your interviewing time | You’re done, until they quit |
| Temp agency | 3–10 days | Some of it; they don’t know your business | $25–$40/hr + placement fee | Temp leaves, knowledge leaves |
| Do it yourself at night | Tonight | Badly, and you stop selling | Your margin | You never catch up |
| The 48-Hour Seat (AI Bookkeeper) | 48 hours, guaranteed | Does the work | $2,000 + $497/mo, flat | Keep it, or cancel the same day |
The 48-Hour Seat
AI Bookkeeper, trained on your business, live in two days.
Month-to-month. No per-task fees. Replace-or-Retrain Guarantee on the seat itself.
Book the callThe honest part: if on the setup call we think your seat isn’t a fit for AI, we’ll say so and point you to a faster human option instead.
Questions owners ask at 4pm on the day it happens
How can you have an AI Bookkeeper working in 48 hours?
Because we are not building from scratch. The seat already exists, trained on how service businesses run. In the first 24 hours we load your specifics: logins, rules, calendar, escalation contacts, the questions and exceptions that come up most. Hour 24 to 48 is testing with you on the line. Most go live sooner.
What happens if you miss 48 hours?
Setup is free. You pay the monthly fee only from the day it is live. We put that in writing because the whole point of this page is speed.
Is this a temp? What happens when I hire someone?
Month-to-month, cancel any time. Most owners keep the AI on the seat after they hire because the human ends up doing the parts the AI can’t, and the AI keeps the routine work. But if you want to shut it off the day your new hire starts, you can.
What does the AI Bookkeeper NOT do?
Payroll, tax filings, audits and anything that needs a licensed signature stay with your CPA. The AI does the daily grind that fills the CPA’s inbox.
How is this different from a temp agency?
A temp knows nothing about your business on day one and takes their knowledge with them on the last day. This seat learns your rules in 24 hours, writes them down, and never leaves. A temp also costs $25–$40 an hour plus a placement fee.
What does it cost after the emergency is over?
$497 a month, flat, no per-task fees. Year one including setup is $7,964. The median bookkeeper salary is $50,670 (BLS May 2025), about $70,807 fully loaded.
The work is piling up right now.
Send us the logins tonight. We’ll have the seat trained and working by the day after tomorrow.
Start the 48-hour clock Call (704) 741-3141See what a bookkeeper really costs in your metro: AI Headcount Index · Employee Cost Calculator · All staffing scenarios
Different seat? receptionist quit · office manager quit